#THIRD PARTY G SUITE BACKUP SERVICE SOFTWARE#

Automated backups can be set up to run once or many times a day, and only the changes are backed up, reducing data traffic, making the most efficient possible use of IT resources, so that other business systems and processes are not slowed down or otherwise impacted. Secondly, this kind of backup is both automatic, bandwidth-efficient, and secure. You simply log in securely to the web console (wherever you are in the world) with your G Suite / Workspace credentials and you can set up or change the extent of the backup, and select specific files and versions of files, as well as emails, and larger data sets, to restore rapidly - in just a few clicks.

#THIRD PARTY G SUITE BACKUP SERVICE SOFTWARE#

There’s a helpful description of various cloud data backup vendors and what their solutions deliver in this list.Īt the same time, no specific mention is made in the list of G Suite / Workspace backup, but you can find that here, and it’s worth exploring some of the points raised.įirstly, cloud backup of this type for G Suite / Workspace is truly cloud-to-cloud, meaning no software needs to be installed. So, what does that kind of backup look like? Cloud backup for a cloud service – find the best fitįirstly, for a cloud service, cloud backup is clearly the thing. It’s for these reasons that industry analysts Gartner, IDC, and Forrester all recommend using third-party G Suite / Workspace backup. There is no mechanism to recover large volumes of current or legacy data at speed, and the versioning capability is also very limited, as it applies only to native Google files - not Word, Excel or PowerPoint documents, for example. Here, again, G Suite / Workspace is simply not set up to deliver this backup-standard functionality.

(To be fair to Google, it’s not the only cloud storage and productivity tool provider to impose such short retention limits – Microsoft 365 / Office 365 has similar policies, as the striking graphic in our recent post here shows.) Accessibility and ease of search and insightįor their part, these backup characteristics are largely about being able to easily find and rapidly recover not only a batch of data, but a specific file, and even a specific version of that file. A deleted user account is retained for only 20 days.Ĭlearly, this raises immense issues for any business that might need to urgently recover deleted data older than that, whether for operational reasons, to meet audit and compliance requirements (particularly in regulated industries such as finance, where data must often be backed up for many years), or in a dispute or litigation situation.īut it also heightens the risk associated with cyber- and insider attacks, since it may be many weeks before a business even realises that its data has been deleted – and by that time it is far too late to recover it. Consider this: in G Suite / Workspace, deleted items are automatically purged from your trash after 30 days (this includes deleted contacts and folder structures) and you cannot restore them. Data retention – the hallmark of true backup It’s probably helpful here to outline what constitutes true data backup, as opposed to storage.Įssentially, data backup has three core characteristics: long-term data retention, accessibility, and ease of search and insight. So, if your business runs on G Suite / Workspace, what are the options for connecting it to a separate service that will deliver true data backup? Backup: where G Suite (and others!) falls short Since the service remains fundamentally unchanged from its predecessor, you’re still not getting data backup as part of the package. In fact, Workspace is simply the same core service as G Suite, but with tighter integration between the various applications, as explained neatly in this blog.

Call it G Suite or call it Google Workspace (as it was officially rebranded in October 2020), the fact of the matter is that whatever additional features and benefits came with the new name, backup was not one of them!

Third party g suite backup service